What Is Open Registry Inspection

Currently, UHHSA, Inc., allows for unregistered sheep to become registered sheep through a process based on member-submitted evidence. This allows for building a genetically diverse foundational registered flock. At some point, the books may become closed – meaning stock without registered backgrounds may be prohibited. The following details how the process works.

INSPECTION:
Bylaws:  Photo Inspection

For sheep with one or both parents not registered or recorded within a division of the
United Horned Hair Sheep Association, Inc., or another UHHSA, Inc., recognized registry, an Inspection Process is required.

All required payments and documentation are to be sent to:
UHHSA, Inc.
Open Registry Inspection Committee
10416 FM 1511
Buffalo, TX 75831

OR Submitted electronically through our main online form or scanning and emailing completed forms or other documentation or photographing and emailing completed forms. Payments are also available through our Online Payment page via Paypal.

The Inspectors will carefully examine the photographs and documentation to ensure
that Registration Requirements for the breed specified are met.  The inspectors may
not decline application on the presence of Traits Discriminated Against.  However, if
there are an excessive number of Traits Discriminated Against present on the animal,
Inspectors may decline the application. The inspectors may request additional information
or photos from the applicant.  Such requests should be made in a timely and
professional manner.

If a majority of the Inspectors declines the application, an automatic appeal is/may be made
immediately to the remaining Board of Directors and Officers who are not serving as
Inspectors on behalf of the applicant.  The Inspector identified to be the contact
person, will alert the President and the Secretary and the Board of Directors and turn
over all information as requested in regards to the application.

The Officers and Board of Director members who are not serving as Inspectors will
look over the materials and vote.  A 60% majority of the Officers and Directors NOT
serving as Inspectors can override the Inspection process to permit a sheep to be
registered.  The Officers and Directors will need to state their reasons for overriding
the inspection process.

If the final decision is to allow the sheep to be registered, the Contact Inspector will
immediately notify the applicant and will submit all of the information the applicant
submitted, including the check to the Registrar at UHHSA, Inc., 10416 FM 1511
Buffalo, TX 75831.

If final decision, even after the appeal, is to decline the application, the Contact
Inspector will immediately notify the applicant and will provide information as to the
reason(s) why the application is declined.  The Contact Inspector will also notate that
the appeals process upheld the initial decision of the Inspectors.   The application and
all other documentation and photographs will be returned to the applicant.  The
Registration Fees will be returned to the applicant.

The Inspection Process should always occur in a very timely manner.

About the Inspectors from the ARTICLES OF INCORPORATION: A Team of
inspectors, an odd number is required with 3 being the minimum number. Their term
shall be one year. This team may be made up of Officers holding other positions,
including the Registrar (unless Registrar has been outsourced) or the Board of
Directors. Each United Horned Hair Sheep Association, Inc. Officer or Board of
Directors would only have one vote, however. The inspector(s) shall have the final
say about permitting sheep with unknown backgrounds to enter the registry. However,
appeals may be made to the remaining Board of Directors and the Officers who are
not serving as Inspectors. A 60%majority of the remaining Directors and Officers
voting to allow a sheep can override the Inspection process. The officers and
directors will need to state their reasons for overriding the inspection process.  The
Inspectors need to have regular and secure access to email and the internet in order to
fulfill duties.